Contract Officer
Job Description
- Facilitate the tendering process via bidders’ selection, preparation of bid documents, prequalification documents, and contractor selection
- Assure
that all the activities are implemented as per the respected policies
of the company and inform Procurement Manager on discrepancies for
taking necessary action steps.
- Prepare tender document and arrange tender advertisements through websites, newspaper and other media channels and follow up.
- Acts as a liaison between internal customers and suppliers to ensure that all queries are dealt with in a timely manner.
- Prepare written summary/record of floated tenders and bids opening process.
- Prepare
Commercial evaluation reports and negotiation reports, and other
corresponding documents in accordance with standard templatesDevelop
professional working relationships with suppliers, contractors and
service–providers, enlisting their involvement in a seamless approach
- Conduct market research for suitably qualified suppliers, contractors & service-providers to broaden the supply base.
- Source
identified material, equipment and services to meet the user
requirementsEnsure complete procurement documentation is available to
provide a clear audit trail.
- Maintain electronic and hard copy
filing record and insure that all files are updated and responsible for
the documents archiving.
- Assist preparing departmental MIS
statements, tendering and contracting reports accurately to meet company
and department requirements, policies and standards
- Bachelor's degree in Operation Management, Supply Chain Management, or Business Background.
- 2 to 4 years of total experiences in Contract Management.
- A minimum of 2 years in a similar position.