Senior Contract Officer
Job Description
- Facilitate the tendering process via bidders’ selection, preparation of bid documents, prequalification documents, and contractor selection
- Assure that all the activities are implemented as per the respected policies of the company and inform Contract Manager on discrepancies for taking necessary action steps.
- Assist the Line Manager in bid evaluations, contract negotiations and any other activities requiredPrepare tender document, arrange tender advertisements through websites, newspaper and other media channels, and follow up.
- Acts as a liaison between internal customers and suppliers to ensure that all queries are dealt with in a timely manner.
- Prepare written summary/record of floated tenders and bids opening process.
- Prepare Commercial evaluation reports and negotiation reports, and other corresponding documents in accordance with standard templates.
- Develop professional working relationships with suppliers, contractors and service–providers, enlisting their involvement in a seamless approach.
- Conduct market research for suitably qualified suppliers, contractors & service-providers to broaden the supply base.
- Source identified material, equipment and services to meet the user requirementsEnsure complete procurement documentation is available to provide a clear audit trail.
- Maintain electronic and hard copy filing record and insure that all files are updated and responsible for the documents archiving.
- Follow up with the finance department to ensure all payments are made as per the set terms and conditions.
- Prepare and send letters to suppliers such as (award letter, regret letter, circulars, etc.…) Draft Letter of Intent, Contracts, VTC’s, Warning Letters and other documents.
- Distribute the Contract to respective person in the company and send one set of Contract documents to supplier and obtain their acknowledgement of receipt of duly signed contract.
- Coordinate with the Legal Department, and consult them for any of contracting or procurement activities that may require legal review & support.
- Assure all contracts are managed effectively to deliver quality and value for money.
- Conduct regular performance reviews and appraisal of existing suppliers, contractors & service-providers to assess their performance.
- Manage and upload contracts in in the ERP system.
- Act as the focal point for dispute management and facilitate meetings between contractors and internal stakeholders.
- Manage contract claims impeccably.
- Manage & negotiate the post contract negotiation.
- Represent the Contract Dept in meetings with other external stakeholders such as (Ministries, OQ, etc…)
- Bachelor's degree in Operation Management, Supply Chain Management, or Business Background.
- A professional certificate in SCM is preferable.
- A minimum of 6 years of experiences in contract.
- A minimum of 2 years of experience in Contract management/post-contracting, or similar position.