Executive Secretary

• Provide efficient personal assistance to CEO Office routing correspondence as necessary and taking initiative in drafting replies, where appropriate, to ensure that all communications are dealt with appropriately.
  
• Act as first point of contact for both internal and external parties who aim to contact and screen the requests to ensure those with genuine and important reasons are given priority.
• To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages, follow up action points and other administrative tasks as required to support the CEO.
• Observe and apply strict levels of confidentiality and discretion to all matters related to the CEO Office as to safeguard the status of the CEO and the image of Abraj.
• Liaises and cooperate with other management and administrative staff, establishes means of cooperation ensuring the efficient and effective flow of communication between CEO Office and other departments.
• Oversee coordination of all reporting to the CEO from programmers, projects and departments, prepare pre-meeting briefings and ensure actions are completed.
• Provide proactively schedule management support to coordinate the diary of the CEO by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
• Develop and establish workflow processes and systems to enable smooth running of CEO office.
• Plan and organize all the necessary arrangements regarding scheduling and travelling, in a value-added way, ensuring best utilization of CEO's time.
• Maintain effective filling and data storage including emails and retrieval systems.
• Ensure that work is carried out in accordance with Abraj's values, equality aims, policies and procedures.
• Participate and contribute to organizational/team meetings as required.

Undertake any other appropriate duties as required to support the CE​.